The Tech Diary of an IT support geek

  • Home
  • Android
  • iOS
  • Mobile
  • PC
  • Tips
  • Contact US
Home » tips » 3 Important Things to Consider Before You Send a Work Email

3 Important Things to Consider Before You Send a Work Email

If you are working, you must have been doing a lot of interoffice and intraoffice correspondence through emails. Especially if your work is mostly done on a computer, emails may become a large part of your day. While emails are mostly used to communicate formally, they can be abused and can also affect the reputation of your company. Whether you are composing an email to convert a potential prospect into a client, to grow and promote your business, to network with other businesses, or to close a deal, there are certain important considerations you must keep in mind before you send your work emails.

work email ethics

Here are some essential things you must follow before sending the emails at work or from your home office.

Make Your Subject Line Concise:

The subject line of your email should concisely summarize what your email is about. Your subject line should be short and to-the-point. Many email recipients read the subject line to judge the usefulness of the email and decide whether they should ignore it, open it later, or read it immediately.

Therefore, you should make sure that that the subject line clearly states the subject of your email. A long subject line looks unattractive. Your recipient should be able to determine the real subject of your email without opening it.

Be Aware of the Length:

Typically, the body of an email should be concise as well. When you need to type paragraphs upon paragraphs in an email to explain something, you might have to reconsider whether you should really communicate through email or not. In that case, making a phone call would be a better option rather than sending an email.

ALSO READ
Data Subscription Plans & Codes for Mtn, 9Mobile, Glo & Airtel Nigeria

There are some situations where you have to send detailed instructions or information through an email that can’t be cut down, but lengthy emails can cause confusion more often and may result in more emails from the recipients asking for explanations. Therefore, keep your emails concise where possible. Otherwise, making a phone call is a better idea.

Consider the Attachment Format and Size:

Before attaching any file to your email, take the time to find its size. Especially if you are sending multiple attachments that are over 500K, make sure to compress them. Multiple attachments could fill up the recipient’s inbox or shut down his server.

If you are sending a PDF file, compress it with the help of SodaPDF to reduce its size before attaching it to an email. If you want to attach photos, compress them to 800-1000 pixels in width before sending them by email. Moreover, if you send your documents in a PDF format, you will never go wrong.

The format of the file you need to send by email should be universal. PDFs can be viewed on almost any operating system and PDF readers are installed on most computers. That is why you should prefer to send your documents in the PDF format so that they have the best chance of being viewed.

  • Facebook
  • Twitter
  • LinkedIn
  • WhatsApp
  • Reddit
ALSO READ
How to Spy on WhatsApp Messages?

Related

Posted by Oscar Waterworth on this date: Leave a Comment Tagged With: Email marketing, Work Email Ethics
Shortlink:

Sign Up in Seconds

Join us to get latest posts (ONLY) delivered to your inbox. No Spam, We Promise!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Next PostKeystone Bank Airtime Recharge Code
Previous PostEcobank Money Transfer Code

RSS Inside: 3rd Planet Techies

  • The 10 Prime Benefits Of Proper Competitor Analysis For Your Business
  • How To Supercharge Your Business With Virtual Phone Numbers
  • 6 Ways a Digital Mailbox Protects Your Privacy and Identity
  • 7 Automation Testing Tools You Should Know About
[jetpack_subscription_form title="Sign Up in Seconds" subscribe_text="Join us to get latest posts (ONLY) delivered to your inbox. No Spam, We Promise!" subscribe_button="Join Us"]

Recent Posts

  • Long-Range Wireless Intercom Phone Review and How To Use
  • 7 Ways to Do Free Movies Download on iPhone and Mac
  • Factors to Consider When Searching for the Best Mobile Phone Plans
  • Do Battery Savers Work? Can They Really Extend Battery Life?

Looking For?

mtn cheat for android, how to transfer data on etisalat, how to share data on airtel, How to share data on etisalat, mtn free browsing cheat for android phones, how to transfer mb on etisalat, mtn mb cheat for android, mtn free browsing on android, how to transfer data on airtel, latest mtn cheat for android, mtn free browsing cheat codes with unlimited data downloads, how to share airtel data, mtn cheat code for android, best airtel tariff plan for browsing, 2go for windows phone, sharemobile ro, how to transfer etisalat data, mtn cheats for android, etisalat data transfer, airtel data share
© 2022. The Tech Diary of an IT support geek. Privacy Policy